How to Win That Elusive “Yes” for Your Sales Quotes and Proposals

If first contact with a sales lead is like a first date, then sending out a sales quote would be the equivalent of getting down on one knee and proposing. Here are three tips on how you can use WORKetc to win that "yes" in the end.

WORKetc CRM Sales Quotes and Proposals

If first contact with a sales lead is like a first date, then sending out a sales quote would be the equivalent of getting down on one knee and proposing.

Now, putting your best foot forward on that first date is just the start. If you want to get a “yes”, you better be ready to put in even more effort.

Here are three tips on how you can use WORKetc’s sales and quotes module to help ensure you get that “yes” in the end.

Be Fast

There are tons of research online that make the same point again and again: you have make first contact with a sales lead quickly.

Calling a lead just 30 minutes after it comes in is said to make it a hundred times harder to make contact, according to Business2Community.

The same holds true for sales quotes. You should acknowledge requests for quotes and proposals as soon as you get them.

Xero recommends sending out that first quote within 24 hours after your prospective customer asks for it. Better still if you’re able to produce one on the spot while you’re meeting with them.

Doing this is incredibly easy in WORKetc. Simply click on the Create New dropdown menu—which is on almost every single page in WORKetc—and click “Quote”.

WORKetc CRM Create New Dropdown

You can then start adding in whatever products and services your lead needs from your WORKetc product catalog.

Need multiple quantities of the same product or service? The pricing matrix can automatically adjust the total price based on quantity.

Any taxes or discounts you apply to the quote will also automatically adjust the quoted price.

With WORKetc’s highly customizable HTML quote templates, you can whip out a custom-made, beautifully designed quote quickly and send it to whoever asked for it.

And once you lock that lead in, you can turn that quote into a project and then an invoice with just a few clicks.

If the one asking for a quote is already one of your clients, you can even let me view the quote on the WORKetc customer portal.

Be Clear

Don’t clog up your message with meaningless jibber jabber.

When it comes to a quote, the price is most important to a customer so it should always be front and center.

By the way, whether or not you take that literally is up to you; WORKetc’s quotes can be customized so that the price is literally in the middle of the page in big, bold font.

That said, sales quotes are still marketing tools, so don’t forget to use them like one.

If you have a discount offer that you think will help you close the sale, for example, add it in.

This is especially true for any time-sensitive offers you might want to put on the table. You can add info on these offers right in the quote itself with a little HTML knowledge.

As I mentioned before, WORKetc lets you apply discounts to sales quotes exactly like how you would on an invoice. You can choose between three types of discounts:

  • Amount Off – slash the price by a specific amount, e.g. $10 off
  • Percent Off – slash the price by a specific percentage, e.g. 10% off
  • Fixed Price – set the price to a specific amount, e.g. $20
WORKetc Sales Quote and Invoice Discount

One the flipside, you should also try to make sure to include details about any additional taxes that may affect the price.

Now, this can be a point of contention between different businesses.

In areas where including a sales tax in the quoted price isn’t required by law, some businesses would probably prefer not to include them to make the price seem lower than it is.

As an entrepreneur, I understand the logic behind it. Price perception can be as important as the price itself, so some businesses want their prices to at least appear lower than their competitors’.

But as a consumer, I hate receiving quotes that don’t include sales tax. It blindsides me and messes up my budget.

Unwelcome surprises like this can spell the end for any repeat business that you may have hoped for.

Be Sure

Remember when I recommended acknowledging requests for quotes as soon as you get them?

Acknowledging here simply means confirming the request.

You don’t have to send out quotes to every single person who asks for one.

That, in fact, is a big mistake.

See, not every lead actually deserves a quote. You need to really get to know your prospect’s needs first so you can confirm that you can fulfill them.

In sales speak, these leads are called qualified leads. These are the ones you’ve judged to have high chances of eventually becoming your customers, so you should always try to send out quotes to these leads only.

So if you run a pool construction business, for example, a qualified lead would be from someone who actually does want a pool built on their property, which is located within your area of service, within, say, the next month.

Someone who asks you to build a gazebo in a completely different country, on the other hand, would be the definition of an unqualified lead.

If you send out quotes willy-nilly, you run the chance of either having to begin a project that you can’t complete or getting a customer who would cost you more time and resources than you can spare.

This ties back in to how quickly you can get in touch with a new lead and asking them the right questions to find out whether or not you’re a good fit for their needs.

Fortunately, WORKetc has multiple ways of letting you get in touch with a lead fast.

WORKetc Create Sales Lead

You can turn any email into a sales lead without even leaving your inbox with the Gmail gadget and Outlook add-in. Even better: you can even create a new person contact, a new company contact, and a sales lead all at the same time.

You can also use WORKetc’s native iOS and Android apps to quickly create and assign leads even when you’re out of the office.

And since you most likely have a website, you can add a custom WORKetc web form to it that captures data and automatically turns them into leads. You can even have those leads be automatically assigned to specific people on your sales team.

All of this information then goes into a contact’s activity stream. Everything you do for a contact—from emails sent and received to completed projects, billed invoices, and support tickets closed—will also show up in that contact’s WORKetc activity stream.

When the activity stream is used with custom fields, which can be used to add any kind of information to a lead, your sales team will have all of the data they need to qualify a lead in an easy-to-search database.

Plus, you can have WORKetc automatically send out notifications to those sales team members who have been assigned a new lead, meaning they can start qualifying those leads, sending them quotes, and turning them into actual sales ASAP.

How do you use WORKetc quotes to lock down your sales leads? Leave a comment below.

  • The best part about the module is having all the information about the lead in that one place when preparing the quote. All the emails could be saved in worketc so there’s no worry about missing info. And the sales folk can add notes to let the quote preparer know that the client likes feeling like he got a discount off of us…even when he really didn’t. Which totally did happen to us, complained through the whole process that he ‘wanted a win’ so we upped the price and then marked it back down as a ‘discount’ (using the percentage off feature of the quote module) so we all got what we wanted.

  • First off- I love the blog post – but please write more of general sales tips and tricks you’ve learned along the way! We could all use the help as we work to grow and organize our business through WORk[etc]. Second – one thing really stood out to me in this article: “You need to really get to know your prospect’s needs first so you can confirm that you can fulfill them.” That seems to be the key to the entire thing. Working the sales process to ensure that it’s a good fit. I’ve found when we do this, our need for price breaks and percentages off to win the sale greatly diminish because there was a mutual trust built and the services are valued beyond a dollar amount.

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